USE-CASE: UK VAT
A VAT return is only as good as the ledger behind it. MailTract turns the invoices sitting in your inbox into a checked, categorised, multi-rate VAT ledger — with every arithmetic anomaly flagged before it reaches your return.
UK VAT is rarely one rate. A single supplier invoice can mix standard-rated (20%), reduced-rated (5%), and zero-rated lines — and a ledger that collapses them into one number is a ledger you can't file from. MailTract extracts the full VAT breakdown line-by-line and verifies each one: Net + VAT must equal Gross within ±£0.02, or the document is routed to the exceptions log for review.
Supplier VAT numbers are captured and format-checked, credit notes keep their negative amounts so your totals stay honest, and duplicates — the same invoice forwarded twice, or attached to two threads — are caught by file hash before they double-count an expense.
The output is a reconciliation-ready Excel workbook with VAT totals grouped by rate and by month, plus an audit trail (cryptographic hash + extraction timestamp per document). Approved documents can also sync as draft expenses to AccountantUK, where your MTD-compatible VAT workflow continues.
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